
a workshop by
Wesley A. Fryer
wesfryer@yahoo.com
Last updated
Sat, June 28, 2003
Objective: This hands-on session will
teach the basics of capturing graphics, video, and audio from the web
and CDs. We will also practice inserting captured files into a
multimedia presentation.
Outline:
- Before Starting
- Copying and Pasting with the
Clipboard - Practice Your Skills!
- Saving Images as files
- Sources for internet images

- From the Internet
- From a CD-ROM Encyclopedia
- Making Screenshots
- Movies: Quicktime and MPEGs
- Audio Files
- WAV files
- MIDI files
- MP3s
- Inserting Media Elements
into Presentations
- Copyright Considerations /
Source Citations
- Software Tools and
Web Resources

1. Before Starting
Browser Type:
These instructions are for Macintosh and Windows computer users,
using Internet Explorer . If you need to download & install
Internet Explorer (or update the version you have), visit:
Windows
Users: Unless the instructions specifically state "RIGHT click,"
assume all directions to "click" mean with the LEFT mouse button.
Monitor Colors:
Make sure you computer is set to display the maximum number of
colors. When copying and pasting graphics from the Internet or
CD-ROMs, this is important.
Windows
users: Either
- Click the monitor icon in the system tray (lower right corner
of the task bar) and choose a screen resolution with HIGH or TRUE
color. We use 800 x 600 TRUE COLOR. If given a choice,
choose to apply the settings without restarting.
- Open the DISPLAY control panel and select SETTINGS. Under
COLORS, make sure TRUE COLOR (millions of colors) or HIGH COLOR
(thousands of colors) is selected.
Macintosh
Users: Either
- Click on the control strip icon that looks like a monitor with
4 vertical bands of color and choose THOUSANDS or MILLIONS of
colors:

- Open the MONITORS AND SOUND control panel and under COLOR
DEPTH, choose THOUSANDS or MILLIONS of colors.
Install Plug-Ins
QUICKTIME: I recommend installing Quicktime software before
completing the steps of this workshop. It is available for both
Macintosh and Windows computers. Download it at:
WINDOWS MEDIA PLAYER: You might also want to download and
install (or update) Windows Media Player. It is also available for
both Macs and Windows computers:
REAL PLAYER
SHOCKWAVE PLAYER from Macromedia
FLASH PLAYER from Macromedia
All computers have a short term memory bank called the
"clipboard." Unless you install special software, the clipboard will
remember one thing at a time that you copy. This can be a bunch of
text, an image file, or a sound file.
Multitasking: Using more than one software application at a
time.
When we copy and paste text or multimedia elements, usually we
need to multitask. This means that more than one application is open
at the same time.
Copy
and Paste Instructions (Mac/Windows)
- Open a web browser (Netscape or Internet Explorer, also called "IE") and
a word processor (ClarisWorks or Word) or Multimedia Presentation Program
(like PowerPoint.)
- At the bottom of the screen (on the taskbar
or dock
)
click on a different program to switch into it.
TO COPY AND PASTE TEXT:
- Go to the webpage in Netscape/IE which contains the info you
want.
- Highlight the text you want to copy by clicking and
dragging.
- From the EDIT menu, choose COPY. (or right click and choose
copy)
- Switch into your Word, PowerPoint, or another application you want to
past into (make it "active")
- Click where you want to put the text
- From the EDIT menu, choose PASTE.
TO COPY AND PASTE PICTURES/GRAPHICS: (On a Windows computer, this
only works with IE)
- Go to the webpage in Internet Explorer which contains the picture/graphic
you want.
- Move your mouse over the graphic you want to copy
- Copy the picture by:
MAC:
Click the mouse button and hold it down till you see a popup menu, then
choose to "COPY IMAGE"
WIN:
Click with the RIGHT MOUSE BUTTON on the picture, and from the popup menu
choose to "COPY."
- Switch into the other application you want to paste into (make it "active")
- Click where you want to put the text
- From the EDIT menu, choose PASTE.
Practice your
Skills
3. Saving Images As Files
Sometimes, rather than copying and pasting images one at a time
into a document, it is preferable to save the image as a separate
file. This often retains better resolution (picture quality), and
lets you insert the same picture into multiple documents at different
times. You can create folders of media resources like this, similar
to clip art libraries that come with some software programs.
Sources for internet images are available at the end of this
curriculum under the WEB RESOURCES
heading.
Saving Internet Images
- Locate an image you want to save on an Internet webpage.
MAC:
Click the mouse button and hold it down till you see a popup
menu, then choose to "DOWNLOAD IMAGE TO DISK":
WIN:
Click with the RIGHT MOUSE BUTTON on the picture, and
from the popup menu choose to "SAVE PICTURE AS":

- Locate the place on your hard drive or network where you want
to save the file, and create a new folder if necessary. For this
class, we will save the files on the desktop, but usually you will
save files in your home directory (H: drive).
Saving a Graphics
File
WINDOWS:
|
- Choose to save the file to the desktop in a new
folder. Click the "down arrow" at the top of the dialog
window and choose DESKTOP.

- Next, click the new folder icon:

- Enter a name for the folder, then press the enter
key. (You might name it "images" since it will contain
saved pictures)
- Double click the folder or click OPEN to choose to
Save the file inside.
- Click SAVE.
|
MACINTOSH:
|
- Choose to save the file to the desktop in a new
folder. Click the "down arrow" at the top of the dialog
window and choose DESKTOP.

- Next, click the new folder icon:

- Enter a name for the folder, then press the enter
key. (You might name it "images" since it will contain
saved pictures)
- Double click the folder or click OPEN to choose to
Save the file inside.
- Click SAVE.
|
The next time you try to save a file from the Internet, your web
browser should immediately take you to this same folder by default.
So, you'll just have to click SAVE.
NOTE: Before clicking the SAVE button, make a mental note of the graphic
file's name. You can change the name of the file if desired.
Saving CD-ROM Encyclopedia Images
It is often faster to use a CD-ROM encyclopedia to locate
multimedia resources rather than the Internet. These instructions are
for the Grolier Multimedia Encyclopedia 1998 (GME98). If you don't
have a CD-ROM encyclopedia, or even if you do, you can access the
current Grolier resources at http://go.grolier.com/.
The site requires a user id and password. Ask your workshop presenter
for your district's id/password. Save images from the Grolier
Internet site as described above.
To
Save Images from GME 98:
- Launch GME98 by double clicking the desktop shortcut.
- Click START in the lower right corner.
- Click the SEARCH tab on the left side of the window.
- Click the COMPLEX button (see the graphic on the right.)
- Under MEDIA TYPE click NONE.
- Click the box next to PICTURES (so it is the only media type
you are searching for)
- At the top of the screen, by "WORDS TO SEARCH FOR," type the
name of a person or thing you want to find a picture of.
- Click SEARCH.
- Double click the Photo you want to view in the results window:

- Right click the displayed photo and save it as described under
"Saving a Graphics File."

You also have the option to COPY the image to the clipboard and
paste it into another document, as described under "Copy
and Paste Instructions."
If the option to COPY or SAVE an image is "greyed out" so it
cannot be selected, that probably means GME98 does not have copyright
permission to let you copy that image. You can either search for a
different image, or use the screen capture techniques described next
to save the image.
4. Making Screenshots
A "screenshot" is an exact copy of a region or the entire computer
screen at a specific moment. It is like taking a picture of your
computer screen. A screenshot can be saved to the clipboard (so you
can PASTE it into another document), saved as a file, or printed
immediately.
Built-in Screen Capture Tools
Both Windows 95/98 and the Macintosh operating system have
keyboard shortcuts that allow users to create screenshots.
Windows:
- To copy an image of the entire screen to the clipboard, press
the PRINT SCREEN button (located in the top row of keys next to
F12).
- To copy an image of the window currently open, press ALT -
PRINT SCREEN.
- After copying an image, select EDIT - PASTE in the program you
want to paste the image into.
Macintosh:
- To copy an image of the entire screen to a saved
file on the hard drive, hold down SHIFT and COMMAND (the Apple
key) and press 3. The image will be called "Picture 1" and saved
at the root level of your hard drive.
- To copy an image of only a specific part of
the screen to a saved file on the hard drive, hold down SHIFT
and COMMAND (the Apple key) and press 4. The image will be called
"Picture 1" and saved at the root level of your hard drive.
- If you are using OS 8 or newer:
- To copy an image of the window currently open, press SHIFT -
COMMAND - 4. The image will be called "Picture 1" and saved at the root
level of your hard drive.
- To capture only a specific part of the screen (a region)
to the clipboard by holding down SHIFT - CONTROL -
COMMAND - 4.
Shareware Screen Capture Tools
The built-in screen capture tools in Windows and the Macintosh OS
leave a bit to be desired.
Windows:
Without a utility program, you CANNOT capture only a specific
part of the screen to the clipboard or a saved file. (Unless
you just want to capture an active window.)
Macintosh:
Without a utility program, you usually cannot capture a graphic that includes
the mouse arrow. Sometimes, you cannot capture a popup window. Mac OS X includes
a free program called GRAB in the Applications - Utilities folder that allows
screen regions and windows to be captured to the clipboard or saved as a TIFF
image.
Download and Install Screen Capture Shareware Utilities
- If you need help with downloading and installing files, refer to the workshop:
Intermediate Internet Skills: Download, Expand, Install and Zip (http://www.wtvi.com/teks/ii)
- There are a variety of shareware tools available which assist screen capture,
but I recommend these:
- These software tools have already been installed on the computers we're
using for this workshop, so you do not need to download and install them now.
Specify Preference Settings Within the Screen Capture
Utility
Windows
(SnagIt):
- Run SnagIt by clicking the START menu, then choose PROGRAMS,
UTILITIES, SNAGIT32, SNAGIT32 4.2.
- Click the CONTINUE EVALUATION button.
- From the INPUT menu, choose REGION:

- From the OUTPUT menu, choose either CLIPBOARD or FILE:

- If you choose FILE, from the OUTPUT menu choose PROPERTIES to
select the file options:
- If you will send the file to someone on the Internet or
plan to include it in a webpage, choose GIF or JPG. GIF images
can have up to 256 colors, JPG images can have millions of
colors.
- Select a default Output folder if desired. This is the
folder SnagIt will bring up by default when it asks you to save
the file.
- Click OK after you've made your choices.
Macintosh:
(Snapz Pro 2):
- Open the Control Panel Snapz Pro and click
SETTINGS.
- Note the default keyboard shortcut for a screen capture is
SHIFT - COMMAND - 3. Change this if you want by holding down
special keys and pressing a number or letter.
- The rest of the default settings should be fine.
Make a Screenshot
Open up a webpage or another program containing a graphic you want
to capture.
Windows
(SnagIt):
- Make sure SnagIt is running. Its icon should be visible on the
task bar if it is.
- Hold down CONTROL and SHIFT and press P.
- Select the portion of the screen you want to capture. Click
and hold down the mouse to make your selection.
- After you release the mouse, an acceptance screen will pop up.
Click the GREEN ARROW to accept the image, or the RED SQUARE to
reject (not save) it.

- If you selected CLIPBOARD as your OUTPUT option, the region of
the screen you selected is now stored on the clipboard. Go into
your word processing or presentation software and PASTE it
in.
- If you selected FILE as your OUTPUT option, you will need to
save the file somewhere on your hard drive or on the network.
Refer to the "Saving A Graphics
File" section if you need guidance.
Macintosh:
(Snapz Pro 2)
- Hold down SHIFT and CONTROL and press 3 (or a different
keyboard shortcut you defined),
- Choose the options you want in the lower part of the screen
(where to send the file (clipboard, desktop, or Screen Snapz
folder, hide or show the cursor, choose the file
type):

- After choosing those options, click what you want to capture
(the Screen, a window, a drop down Menu, or a
region of the screen: Selection Capture.)
- If Screen is selected, a picture will be taken and sent
to your destination.
- If Window is selected, an icon with a blinking question
mark will be shown. Click on the window you want to capture. Then
a picture will be taken and sent to your destination.
- If Menu is selected (you need to click on the menu
option to capture first), an icon with a blinking question mark
will be shown. Click on the menu and the picture will be taken and
sent to your destination.
- If Selection Capture is selected, a selection box will
appear. Stretch the corners of the box so it covers the part of
the screen you want to capture, then press ENTER to take the
picture and send it to your destination.
5. Movies
Movies on the Internet and on CD-ROMs are saved in a variety of
formats. Three of the most common formats are Quicktime (.mov), MPEG,
and AVI. Of these formats, all Quicktime (.mov) files can be imported
into HyperStudio and PowerPoint. MPEG files can be imported into
HyperStudio on Windows computers, and can be converted into Quicktime
movies for importing on Macintoshes.
BIG FILE SIZES: Beware! Movie files are usually over 1 MB
in size, and can be much bigger. This means they take a long time to
download from the Internet, especially on a modem connection! Even on
a direct connection (like at school) it can take a long time to view
them. (The movie preview for "The Green Mile" is 8.5 MB!)
An Aside: FYI, there continues to be a huge battle between
companies over media formats. One of many strikes against Microsoft
in the Dept of Justice trial is their flagrant attempts to kill
Quicktime, which is Apple's cross-platform streaming media
technology. The big players in this competition continue to be
Microsoft (with it's Media
Player), Apple (www.apple.com/quicktime),
and Real Player (www.real.com).
To Save A Movie
Most webpages containing links to movies will play directly in
your web browser. Some of these movies may not be easily "savable" as
separate files on your hard drive. Sometimes this is done for
copyright reasons. For example, current movie trailers (previews) may
be viewable in the web browser but not saveable:
If you pay $30 and upgrade to "Quicktime Pro," it is very easy to
save movies that play inside your web browser:
- After the movie completely downloads in your web browser,
click the down arrow in the bottom right corner of the movie
window and choose SAVE AS QUICKTIME MOVIE.

- You can then save the movie file to your hard drive or the
network just like you save a
graphics file. Make sure the file extension is ".mov"
- You can register the free version of Quicktime and make it
into the "Pro" version at: https://apple-order1.apple.com/cgi-bin/WebObjects/qtupgrade.
If the movie opens inside Windows Media Player instead of in your
browser window, after it loads you can choose FILE - SAVE AS to save
it on your hard drive or on the network. Again, make sure the file
extension stays the same (either .mov or .mpg).
Another solution is to find a webpage that has direct links to
movie files (movies are NOT embedded in the webpage). You can tell if
the link is to a webpage or to a movie by looking in the lower right
corner of the browser window. You can see the address at right ends
in .mpg, which means it is a MPEG movie. If the address ends
in .htm or .html, it is NOT a direct movie link and
will instead take you to a webpage: 
Examples of a pages with direct movie links is:
Save the Link's "Target" as a
file:
Windows:
Right click the direct link to the movie and choose SAVE TARGET AS:

Macintosh:
Click the link and hold down the mouse until a pop-menu appears.
Choose DOWNLOAD LINK TO DISK:
You can then save the movie file to your hard drive or the network
just like you save a graphics
file. Make sure the file extension stays the same, either
.mov or .mpg.
Refer to the section on
Web Resources for more movie download locations.
If you cannot save the movie source file
Often, it is difficult or impossible to directly save the movie on
the internet to your computer's hard drive. As long as you have a
live connection to the internet during a multimedia presentation,
however, it is still possible to use the internet movie and show it
to your audience. Include the movie in your presentation by
inserting a live hyperlink reference to the movie on the
internet.
- Copy the internet address (LINK) for the movie to the
clipboard:
Windows:
Right click the direct link to the movie and choose COPY
SHORTCUT: 
Macintosh:
Click the link and hold down the mouse until a pop-menu
appears. Choose COPY LINK TO CLIPBOARD: 
- Type text or create a graphical button in your presentation
software which will serve as a link to the movie, and attach a
hyperlink to the text or button.
- PowerPoint 2000:
- From the AUTOSHAPES menu, choose ACTION BUTTONS and then
the MOVIE CAMERA.

- Click and drag to draw the shape where you want it on
the slide.
- For the Action Setting, choose HYPERLINK TO
URL.

- Press CONTROL - V for Windows (Command - V for Mac) to
paste the internet address copied to the clipboard into
PowerPoint.
- Click OK to close the Action Settings window.
- HyperStudio 3.2
- Create a new button (
Control-B,
Command-B).
- For ACTIONS, choose NEW BUTTON ACTION.
- Select Netpage NBA.

- Click USE THIS NBA.
- Press CONTROL - V for Windows (Command - V for Mac) to
paste the internet address copied to the clipboard into
HyperStudio.
- Click OK as required to finish your button.
- During your presentation, when you want to show the movie,
click your text or button and the movie will be displayed.
REAL audio/video files will often download a small file to your
desktop that connects the player to the internet. Use a local
hyperlink to this file to launch the Real Player and connect to the
movie online.
This alternative is not optimal, since internet transfer speeds
will affect how quickly or slowly the movie is displayed during your
presentation. This technique can allow movies which would otherwise
not be usable to be included in a presentation, however.
Remember to include proper bibliographic citations for all movie
links in your bibliography.
Sample Direct links:
Resources for downloading internet
movies
The best way to provide insertable movies for student
presentations is to either purchase a CD-ROM containing relevant
movies or to locate / download the movies yourself and provide them
for students on either an intranet or CD-ROM. Using sites that
have some sort of content filter is a smart idea, but it offers NO
GUARANTEE that students will avoid objectionable internet
content! This is an example of the content filter available for
Lycos:
These filter settings can be preserved with a password. Teachers
should set up student workstations with these passwords BEFORE
students use them for searches.
6. Audio Files
As with movies, audio files come in a variety of different
formats. Also like movies, many audio files are often embedded into
webpages to play automatically.
Here is a brief comparison of three popular audio file
formats:
|
|
WAVE
|
MIDI
|
MP3
|
|
File Extension(s)
|
.wav
|
.mid or .midi
|
.mp3
|
|
Content
|
variable quality music and speech
|
Instrumental only
|
CD Quality music and speech
|
|
File size range
|
varies, usually less than 500K (half a megabyte -
small)
|
less than 50K, often smaller than 20 K
(small)
|
over 1 MB
|
|
Comments
|
WAV files work well as sound effects for
navigational buttons in HyperStudio
|
MIDI files work well as background sounds in
HyperStudio stacks.
|
Lots of illegal, pirated copies of CD Tracks are
online as mp3 files.
|
Obtain Software to play and convert audio files into different
formats:
MIDI files are not supported within PowerPoint, but WAVE files
are. Both MIDI and WAVE files are supported by HyperStudio.
Another media format not addressed here is the Real Player format,
sometimes called Real Audio. Real Player works on both Macs and
Windows computers, and plays streaming audio as well as video. More
info about Real Player (which is free) is available at http://www.real.com.
Examples of Real Player's content are available on C-SPAN's
website:
To save an audio file to your hard drive (like a movie file) find
a direct link to the file. The extension should be .WAV,
.MID or .MIDI, or .MP3. For help, refer to the
section on "Save
the Link's Target as a File."
Some people have created compliations of MIDI files for download.
These files are ususally in zip format and are larger in size, but
may contain over 100 different MIDI selections. An example is:
Refer to the above section on inserting a
hyperlink in PowerPoint to learn how to insert a link to an audio
file. When choosing an action, choose OTHER FILE and select the audio
file. Make sure the audio file is saved in the same folder as your
presentation file, and if you copy it to another computer, copy the
audio file(s) as well!
Refer to the section on
Web Resources for sound file download locations.
7. Inserting Media Elements
into Documents
If you have Quicktime installed on your computer, you should be
able to insert the following file types into both PowerPoint and
HyperStudio (v 3.2) on Windows and Macintosh computers:
- Quicktime movies (.mov)
- MPEG movies (.mpg)
- WAV sound files (.wav)
- MIDI files (.mid)
I am not sure if mp3 files can be inserted. You may have to
convert the MP3 file into a Quicktime movie to insert it. This will
REALLY increase the file's size.
PowerPoint:
Refer to PowerPoint
in the Classroom: Adding Sound for additional help and
tutorials.
- From the INSERT menu, choose MOVIES AND SOUNDS and FROM FILE:

- Find the file you want to insert on your hard drive or
network.
- Be aware of the fact that if you move the resource you create
the link to, or if you change the location of the folder your
PowerPoint file, the media element will NOT play. The best bet is
to save a local copy of the media resource (movies and sound
files) in a separate folder with the presentation file.
Inserting an Audio File in PowerPoint as a Background Sound (for the entire
presentation
- Select the first slide of the presentation.
- From the INSERT menu choose MOVIES AND SOUNDS, then MOVIE FROM FILE. Locate
the desired audio file.
- When asked "Do you want your sound to play automatically in the slideshow"
click YES.
- From the SLIDESHOW menu choose CUSTOM ANIMATION.
- Click the ORDER AND TIMING tab.
- Make sure the audio file is FIRST in the animation order, and PLAY AUTOMATICALLY
is selected.
- Click the MULTIMEDIA OPTIONS or OPTIONS tab, under WHILE PLAYING select
CONTINUE SLIDE SHOW. After STOP PLAYING, enter the number of the last slide
in the presentation.
- Click the LOOP UNTIL STOPPED option.
- Click OK.
Shockwave files can be used in PowerPoint. A link to a tutorial about these
techniques is available on www.bitbetter.com/powertips.htm
HyperStudio:
- Create a new button (OBJECTS - ADD A BUTTON) and choose to
play a movie or a sound as your action.
- Choose to get the sound or movie file from DISK.
- Be aware of the fact that if you move the resource you create
the link to, or if you change the location of the folder your
PowerPoint file, the media element will NOT play. The best bet is
to save a local copy of the media resource (movies and sound
files) in a separate folder with the presentation file.
8. Copyright Considerations /
Source Citations
A workshop on obtaining multimedia elements from the Internet and
CD-ROMs would be incomplete without a discussion of copyright issues
and methods of source citation.
What is legal when it comes to using multimedia in the
classroom?
What is a good standard for citing webpages?
Tools for Academic Honesty / Source Documentation
- NoteStar: An online tool to assist with documentation (http://notestar.4teachers.org)
- Suggestions for Works Cited: Grades 1-6 - (http://nausetschools.org/research/works2.htm)
- BibBuilder: Free Online Bibliography Builder - (www.uwec.edu/jerzdg/orr/articles/research/bib/)
- Style Sheets for Citing Internet Resources (http://www.lib.berkeley.edu/TeachingLib/Guides/Internet/MLAStyleSheet.html)
- Columbia Guide to Online Style (http://www.columbia.edu/cu/cup/cgos/idx_basic.html)
- Internet
Citation Guides from the University of Wisconsin-Madison
- Citation
and Bibliography Formats from UT-Austin
Other helpful links relating to copyright / intellectual
property issues:
9. Software Tools and
Web Resources
Software Tools
- Refer to the Section on Plugins for Quicktime,
Media Player, and Real Player Links
- Refer to the Section on Audio for audio players
and converters
- Screen Capture:
SnagIt
(http://www.techsmith.com/products/snagit/default.asp)
allows users to capture, manage, manipulate, and print images, text, and
video. Users are given the option to capture an entire screen, a window,
or an arbitrary selection.
Printkey
2000 Software (freeware) Allows for the same screen capture functions
as SnagIt, but is free. Does not allow the same movie making options.
Snapz
Pro 2 (http://www.AmbrosiaSW.com/Products/SnapzPro.html)
is a sleek utility that lets you grab virtually anything you see on your
Mac's screen and immediately transform it into a usable picture file or
QuickTime movie. Snapz Pro 2 also works when most other capture utilities
won't, making it the screenshot utility of choice for manual writers,
web publishers, and other media professionals.
Web
Resources
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